Outdoor Event Request Information
Welcome to the 乐鱼体育 Outdoor Event Request Portal
乐鱼体育 departments and recognized student organizations may make outdoor event requests. Although there is generally no fee associated with an outdoor event, each request must include include a valid Chartstring number, which will be used should the space be damaged or improperly cleaned after your event.
Please read through each section for specific information that may impact your event. Events taking place without meeting proper permit, insurance, or university requirements will not be approved, or may risk cancellation.
Campus Demonstration Policy
Submission Process
Please review all applicable areas below for information regarding your potential event before submitting a request.
- Submit your request
- After request is submitted, your 10 business day period begins
- Your event will be reviewed by Norris Events before it begins the routing process
- Once your event is placed in a 'Pending' status, it will be routed to different partners to be approved
- After your event has been routed back to Norris Events it will be placed in a 'Approved/Inactive' Status and a confirmation will be sent to the contact listed.
- Upon receiving your confirmation from Norris Event Management, please review your confirmation, specifically 'Outdoor Event Details', and secure any Certificates of Insurance (COI), Permits, Rental Agreements, etc. that are applicable to your event and email them to the proper areas listed in your confirmation.
- Upon receipt of all applicable forms your account will be moved into an 'Approved/Active' status.
- If there are not forms needed your event will go directly from a 'Inactive' to 'Active' Status
Please remember that this process can take up to 10 business days and typically will not be expedited.
Until you receive a confirmation email from the Norris Event Planning Office, and the schedule is "activated," the event has NOT been approved.
Map of Outdoor Event Locations
Location Specific Information
Some locations on campus require special permission, fees, or additional steps in order to reserve. See below for specific information.
Tech Courtyards/Ford Lawn
- No fundraising allowed in either area.
- No use of grills (gas or charcoal) in the Tech Courtyards.
- Due to events taking place within Tech and Ford, we reserve the right to deny or limit amplified sound levels in the courtyards or lawn, regardless of whether a permit has been secured.
Garrett Lawn
- The lawn south of the Ford Building is managed by Garrett Seminary. Events requested for this area will require a $100 use fee.
- Alcohol is not permitted for events at this venue.
Campus Race Route
- For any race or 5k taking place on campus, waivers must be signed by all participants and returned to the Office of Risk Management after completion of the event
- Waivers will be emailed to the organizer upon submission of your request
- Please be sure to select a specific location (eg. Norris East Lawn) as your start and end point along with the Campus Race Route in your request
- Requestors are responsible for determining the race route. All race routes must be approved.
Norris Lawns
- Northwestern Catering has exclusive catering rights on the Norris East & South Lawns
- Due to events taking place within Norris, we reserve the right to deny or limit amplified sound levels on the lawns, regardless of whether a permit has been secured.
Areas not managed through Norris Event Management
Athletic Fields
- Long Field 1, 2, 3
- Soccer/LAX Field
- Field Hockey Field
- Lakefill Recreational Field
- Please contact the Recreation Department at 847-491-2418
North Beach
- Alcohol is not permitted on the beach when it is open to the public, which is from 7AM-8PM between Memorial Day and Labor Day.
- Bonfires are not permitted on the beach.
- Events at the North Beach require a beach manager and lifeguard. The fee for this service will be charged to the Chartstring number listed in your event request.